How to Process Delivery Notes and Packing Lists into One Excel File
If you work with shipping or inventory, you probably deal with a lot of delivery notes and packing lists.
Each one has:
- A delivery date
- A customer or warehouse reference
- Item descriptions
- Quantities
- Order numbers
- Sometimes weights or tracking numbers
And they usually arrive as PDFs, one per shipment.
If you need to check what was delivered, compare against orders, or build a delivery log, the manual process is painful.
You open one PDF. You find the date. You copy the item lines. You paste them into Excel. You do it again for the next delivery.
By the tenth file, you are mostly copying mistakes.
The faster way
With FileChomp, you upload all your delivery notes or packing lists at once and describe the output you want.
For example:
Extract the delivery date, order number, customer name, item code, item description, quantity, and tracking number from each delivery note. Return one Excel file with all rows combined.
FileChomp reads every document and builds a single spreadsheet.
One row per item line or one row per delivery — whatever you asked for. All your data in one place.
What you can use it for
This workflow is useful for many operations tasks:
- Reconciling deliveries against purchase orders
- Building a shipment log for reporting
- Tracking what went to which customer
- Checking quantities received versus ordered
- Preparing import or customs documentation summaries
- Creating audit trails for warehouse teams
If the information is on the PDF, FileChomp can get it into Excel.
Why this beats manual entry
Delivery notes and packing lists often have multiple lines per document.
If you copy one line wrong, your inventory count or customer invoice can be off. If you miss a document entirely, you have a gap in your records.
FileChomp processes every file and keeps the structure consistent, so you can trust the result.
Tips for better results
Tell FileChomp whether you want one row per delivery note or one row per item line.
For example:
Extract one row per item line, with the delivery date and order number repeated on each row.
If the documents have messy formatting, include instructions like:
If a quantity is missing, mark it as zero. If a tracking number is not present, leave the field blank.
Who this is useful for
- Warehouse managers
- Logistics coordinators
- Operations teams
- Customer service teams handling delivery queries
- Import/export administrators
- Small business owners fulfilling orders
Final thought
Delivery notes should not require hours of manual data entry.
FileChomp turns a stack of shipping PDFs into a clean, sortable spreadsheet.
Upload the documents. Describe the output. Download the Excel file.